Compensation: TBD, based on education, experience, role fit, startup needs, and interview process.
Job summary
As an Office and Workplace Manager, you will support one or more startups connected to Metasoft Capital by helping founders turn early ambition into practical execution. This role is built for remote startup environments where priorities can change quickly, information may be incomplete, and useful work depends on clear writing, steady ownership, and good judgment.
The role focuses on workplace experience, facilities, supplies, office policies, and team environment. You may work with founders, product teams, technical teams, operations, customers, partners, or investors depending on the startup assignment. The goal is to help the company create the operating rhythm, documentation, coordination, and execution systems that help founders move from ideas to organized action, while building habits that make the team more reliable as it grows.
Core responsibilities
- Own the day-to-day work connected to workplace experience, facilities, supplies, office policies, and team environment, keeping priorities clear and progress visible.
- Work closely with founders, managers, product, technology, operations, and customer-facing teams as needed.
- Create clear notes, decisions, requirements, checklists, or reports so work does not depend on memory or guesswork.
- Create practical systems, processes, documentation, and operating rhythms that help teams execute well.
- Use practical judgment to balance speed, quality, cost, risk, and learning in a startup environment.
- Turn scattered decisions, conversations, and tasks into clear workflows, operating calendars, documentation, and accountability systems.
- Coordinate across teams so founders, builders, partners, customers, vendors, and advisors know what is happening and what happens next.
- Find process gaps, duplicated work, slow approvals, unclear ownership, and operational risks, then propose practical fixes.
- Prepare reports, meeting notes, project plans, decision logs, dashboards, or templates that help the startup operate with less confusion.
- Lead planning conversations, translate strategy into practical work, and help less-experienced teammates understand what good execution looks like.
- Create simple operating rhythms, dashboards, or decision documents so leadership can see progress without micromanaging the team.
Education and experience requirements
- Education or experience in business, operations, administration, project management, consulting, entrepreneurship, analytics, or equivalent practical work is helpful.
- Strong organization, written communication, follow-through, confidentiality, and comfort managing many moving pieces are important.
- Experience with remote coordination, documentation, calendars, spreadsheets, project tools, process mapping, or executive support is valuable.
- Ability to work with founders who may be moving quickly, changing direction, or still learning how to build company systems.
- Good judgment about when to create process and when to keep things simple so the team does not become bureaucratic.
- Candidates should be ready to share examples of relevant work, projects, portfolios, case studies, writing samples, code samples, dashboards, campaigns, processes, or other evidence of ability when applicable.
Helpful skills and tools
- Project management tools, spreadsheets, documents, calendars, CRM systems, communication platforms, dashboards, operating checklists, and shared knowledge bases.
- Experience in operations, administration, analytics, project coordination, consulting, business management, or startup execution.
- Excellent organization, judgment, written communication, and ability to manage many moving parts.
- Strong ownership mindset, reliability in remote work, and comfort working with incomplete information.
- Ability to communicate progress, blockers, and tradeoffs in a simple way for both technical and non-technical teammates.
- Curiosity, humility, and willingness to keep learning as the startup changes direction or grows.
- Clear written communication, organized files, practical documentation, and reliable follow-through are important because most teams operate remotely.
Remote startup working style
- Work asynchronously when possible, document decisions, and keep teammates updated on progress, blockers, risks, and next steps.
- Be comfortable with early-stage ambiguity, changing priorities, limited resources, and the need to learn quickly from customers and teammates.
- Use sound judgment to decide when to move fast, when to ask for help, when to slow down, and when to protect quality or trust.
- Respect confidentiality, founder context, customer information, and the trust required to support early-stage companies.
Success in this role looks like
- Cleaner processes, stronger execution rhythm, fewer dropped tasks, better reporting, and faster cross-functional decisions.
- The team has fewer dropped balls, clearer owners, better follow-up, and cleaner operating discipline.
- Founders spend less time chasing details and more time building the company.
- The startup develops systems that make growth less chaotic.
- The startup team can point to clearer execution, better documentation, stronger collaboration, and practical improvements connected to this role.
How to apply
- Email your resume/CV to Jobs@MetasoftCapital.com and include JID: 4450719 in the email subject line and at the beginning of your message.
- Use a subject line similar to: JID: 4450719 - Office and Workplace Manager - Resume/CV.
- Briefly explain why this role, a remote startup environment, and the relevant industry or function fit your experience, interests, and learning goals.
- If useful for the role, include links to your portfolio, GitHub, LinkedIn, website, writing samples, case studies, dashboards, design files, campaigns, or other work examples.